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How do I export email messages to Exchange Server - Download All Information Locally

Synopsis: This article provides a solution to export emails from the Exchange server to help the users who really stuck in the export process. There are two ways to accomplish your methodical task approach. Both are described below in detail. Furthermore, the benefits of these strategies are discussed in this write-up.

In general, it's an enormous number of people use the Exchange server to send and receive emails. In addition, many users continue to stay to it, even after its introduction in the Office 365 productivity suite. This is because of the value and benefits it gives.

Suppose you're looking to download all your emails from the Exchange server; there are three main ways to do it. In this article, you'll learn what the most beneficial to you is. The reading of this article until the end of it will let you complete this task without facing problems that many users experience.

Techniques for Downloading all emails from the Exchange Server Safely

As previously mentioned, there are three primary ways to complete the task efficiently. Let's look at them in-depth.
An automated method for exporting our data directly from the Exchange Server to PST.

Change current EDB documents in PST files in the format.
Manual Method for making use of PowerShell commands.
Among these methods are the two ways that professionals highly recommend. In contrast, the Manual Method isn't as simple as what people want to find. Because of the complexity and technical aspects of PowerShell methods, most users have difficulty performing this. We will also try to detail the two primary techniques recommended by experts.

Export Exchange Emails Server. Automated Approach #1
Download the software and follow the steps below and their images to benefit from it.

Step-1. After downloading, open the previously mentioned Tool to continue.

Step-2. Give Exchange Server Credentials and then choose your version on the Exchange Server & Click on the Add subdomain users. After that, click on the Login button.

Step-3. Select the mailboxes you want to save locally, and click Next.

Step-4. Select the data items of your Mailbox, Click the Checkbox and then click the Search button to choose the destination route. Last but not least, Click on the Export button to download all your emails from the Exchange server.

Solving User Query Using an Alternative Method

The first option was that we directly export the emails. In this way, we will demonstrate the Method by how we can convert the existing EDB file formats to match the structure that we want for PST.

Step-1. Installation of your Software & then Launch it to start the process.

Step-2. Click"Add File", and then add the offline or dismounted EDB File and click Add.

Note: Users can select the scan mode option to eliminate the corruption of files if any of the files have been damaged. ]
Step-3. Check the mailboxes and any required data items, and click on Export.

Step-4. Pick Exchange mailboxes out of the list of folders and then click on the export button. Navigate to the Advanced Settings menu.

Step-5. Under the section for categories, click on Mails, and then click"Save.

Step-6. Make sure you have set your Destination folder path, then click on Export to export your emails from the Exchange server.

Why Using the Modern Approach is Beneficial?

If you're contemplating the advantages you can get from the most modern approach. This section will focus on the contemporary Method's advantages.

This sophisticated way of exporting documents into PST format is effective because it can be completed in a minimum amount of time.

Exporting operations in bulk is also feasible with this application since it's enhanced with advanced algorithms.
Users can save specific data files using a date range and category filters. This allows users to download all emails stored on the Exchange server.
Whatever version of Outlook you're using, this program is compatible with every version of Outlook and with Windows OS.


After having a better understanding of the entire process, we can say that this procedure is simple to perform with proper instructions. If you're planning to go for the manual option involving PowerShell, examine its limitations. However, two of the techniques mentioned above can help you complete your job with the least effort and time achievable. Utilizing the automated methods, it's easy to transfer emails from the Exchange server to the user's preferred PST files by using the automated processes.

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